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Sharing Your Medical Record

Increasingly, patient medical data is shared e.g. between GP surgeries and District Nursing, in order to give clinicians access to the most up to date information when attending patients.

The systems we operate require that any sharing of medical information is consented to by patients beforehand. Patients must consent to sharing of the data held by a health provider out to other health providers and must also consent to which of the other providers can access their data.

e.g. it may be necessary to share data held in GP practices with district nurses, but the local podiatry department would not need to see it to undertake their work. In this case, patients would allow the surgery to share their data, they would allow the district nurses to access it, but they would not allow access by the podiatry department. In this way access to patient data is under patients' control and can be shared on a 'need to know' basis.

Under 16

Parents of children aged 0 - 11 can have access to their children's medical records under proxy access.

Please click the link below to download the Proxy Access form.

When the child turns 11 a letter will be sent out asking if the proxy access is to remain in place or does the child wish to have access to their own medical records.

If the child wishes to access their own medical records, aged 11 - 15, an appointment must be made with a GP, to assess the competency of the child.

If the child and parents wish the parents to continue to have proxy access, the form on the letter must be signed and sent back to the surgery who will make the changes. Proxy access will automatically stop on the child's 16th birthday and they will need to sign up for online services in their own name, unless they wish to nominate a carer, see below.

Proxy Access Consent.docx

Carer Proxy Access

With permission of the cared for, carers can have access to their cared for medical records, to enable them to order repeat medication or view their medical record.

Please click the link below to download a Proxy Access form.

Proxy Access Consent.docx

Third Party Consent

If you wish someone to be able to discuss your medical records, collect letters and prescriptions on your behalf, please fill in the required form.

Third Party Consent.docx

Emergency Care Summary

  • There is a Central NHS Computer System called the Emergency Care Summary (ECS).
  • The Emergency Care Summary is meant to help emergency doctors and nurses help you when you contact them when the surgery is closed.
  • It will contain information on your medications and allergies.
  • Your information will be extracted from practices such as ours and held securely on central NHS databases.   
  • Advantage: When you speak to an emergency doctor you might overlook something that is important. If they have access to your medical record it might avoid mistakes or problems.


You may have strong views about sharing your personal information and wish to keep your information at the level of this practice. If you don’t want an Emergency Care Summary to be made for you, please inform us.

Don’t forget that even if you do have an Emergency Care Summary, every time your medical record needs accessing by NHS staff outside of your practice, you will be asked permission. You don’t have to agree to this.

National Data Opt Out

The national data opt-out was introduced on 25 May 2018, enabling patients to opt out from the use of their data for research or planning purposes, in line with the recommendations of the National Data Guardian.

Patients can view or change their national data opt-out choice at any time by using the online service at www.nhs.uk/your-nhs-data-matters or by clicking on "Your Health" in the NHS App, and selecting "Choose if data from your health records is shared for research and planning".

To find out more please visit https://digital.nhs.uk/services/national-data-opt-out